Logging into Time and Attendance and Staffing and Scheduling (2024)

Depending on how your organization has set up the authorization process, you will log in to Time and Attendance and Staffing and Scheduling in one of two ways: single sign-on (SSO) or software authorization.

Single sign-on (SSO)

With SSO, you log in to your hospital's network and other software with one username and password. You do not need separate credentials for each. If your organization has enabled SSO for Time and Attendance and Staffing and Scheduling, you can use your existing credentials.

Depending on how your SSO is configured, one of two things happen when you start Time and Attendance and Staffing and Scheduling.

  • Your access is granted immediately and you are taken to the Home page.

  • Your SSO login screen appears. You will enter your SSO credentials before being taken to the Home page.

Software authorization

With software authorization, you use a separate username and password that is specific to the software. If your organization uses this type of authorization, you will use a unique username and password to access Time and Attendance and Staffing and Scheduling.

When you log in for the first time, you enter a default user name and password that your supervisor provides. When you successfully log in with these default values, the system will prompt you to change your password.

If enabled, you may also see a Quick Badge option that you can select.

To set up the Quick Badge feature

If your organization has a Quick Badge subsystem running, an administrator needs to follow these steps for the Quick Badge option to appear on the login screen.

  1. Navigate to Configuration > System > Application.

  2. Enter TA in the Code field and click Search.

  3. Open the TA Time and Attendance Solution folder.

  4. Click the Indicators tab and open the System card.

  5. Change the indicator System Standard 1 "Determines whether or not quick badge functionality is allowed from the login screen" to Y.

  6. Click Save.

    Note

    The TA Employee (Quick Badge) role must also be applied to any employees or organization units that use Quick Badge.

To use the Quick Badge feature

  1. Enter your User Name and Password.

  2. Select the Quick Badge option.

  3. Click Sign In.

You must log on successfully for the Quick Badge record to be created. If the warning message "The user does not exist in the system or the password is invalid" appears, repeat these steps.

Even if your authentication is successful, your Quick Badge request may still be denied, such as for incorrect role or expired license requirements. A message will appear explaining the reason for the Quick Badge denial.

Tip

When your log on is successful, your Quick Badge request uses default values. If you need to enter values, such as special codes or organization unit changes, log on without selecting the Quick Badge option and enter your request from the Quick Badge screen.

To change your password

When you successfully log on for the first time, the system will prompt you to change your password. A message on the Change Password screen provides information about the password format to follow.

Note

You can change your password at any time from Actions > Employee > Change Password.

The following fields are available when logging into the system:

User Name

The User Name is the identification code for a specific user to access the system. The roles assigned to the user determine the screens and processes the user is able to access.

  • If user names are automatically created by the system, the format of the user name is determined by indicator settings in Configuration > System > Authentication.

  • If user names are manually set up, the Login Name can be viewed on the Login tab in Employee > General.

Password

The security password required for the user to successfully log into the application.

  • If user names are automatically created by the system, the format of the user name is determined by indicator settings in Configuration > System > Authentication.

  • If user names are manually set up, the password is entered (and re-entered) on the Login tab in Employee > General.

Domain

This field option is only displayed when Directory Service has been set up, which allows users to log on to the system using their network user name and password.

When Directory Service is enabled, users are able to access Time and Attendance and Staffing and Scheduling based on their network login account. Passwords are set up on the network and not within Time and Attendance and Staffing and Scheduling. When logging into the system, the User Name and Password are authenticated with the Directory Service.

Note

For more information on Directory Service, see Configuration > System > Directory Service.

Logging into Time and Attendance and Staffing and Scheduling (2024)

FAQs

What is the difference between scheduling and staffing? ›

The goal of staffing is to ensure that the organization has the right people with the right skills in the right positions. Scheduling, on the other hand, is the process of assigning work shifts and determining the work hours for employees.

How to keep track of employee schedules? ›

Here are the five key ways to track employee hours:
  1. Manual Time Tracking. The easiest way to start if you're not doing any sort of time tracking is to start manually. ...
  2. Manual Timesheets. Manual timesheets are just a notch above manual time tracking. ...
  3. Time Tracking Software. ...
  4. Time Clocks. ...
  5. GPS Clock-In.
May 28, 2024

How do time and attendance work? ›

Time and attendance systems (T&A) are used to track and monitor when employees start and stop work. A time and attendance system enables an employer to monitor their employees working hours and late arrivals, early departures, time taken on breaks and absenteeism.

What is the difference between time management and scheduling? ›

Time management is about prioritizing and organizing tasks; it ensures you get the most important things done. Scheduling is about blocking out time to do tasks so that they get done. In other words, scheduling is your answer if you want to accomplish a task but don't know when or where to fit it into your day.

What is an example of employee scheduling? ›

Example: A full-time fixed schedule could be Tuesday-Saturday from 9 a.m.–5 p.m., and a part-time fixed schedule could be Sunday-Thursday from 10 a.m.–2 p.m.

How do I track my employees' time and attendance? ›

Time and attendance systems are a method for employers to track and monitor their employees' work hours. Manual or paper-based time tracking methods commonly include time cards, while automated time-collection options include tracking via badge, biometrics (iris, fingerscan), mobile, or web entry.

What is the best app for scheduling employees? ›

9 best employee scheduling apps
  1. Calendly. Time-consuming scheduling tasks go beyond assigning shifts. ...
  2. Sling. Sling's workforce management software simplifies staff schedules, employee communication, and time tracking. ...
  3. ZoomShift. ...
  4. Deputy. ...
  5. Homebase. ...
  6. Connecteam. ...
  7. Shiftboard ScheduleFlex. ...
  8. Humanity by TCP.

What is the easiest way to track time? ›

Tracking time with a paper entry is the simplest and most common way to track time. You simply write what you need to do, how long you plan to spend on doing it and then check your clock at set intervals. It has the advantage of being incredibly simple and accessible.

How do you manage time and attendance? ›

How to Track Employee Attendance
  1. Manual timesheets.
  2. Biometric Time Clocks.
  3. Time & Attendance Software.
  4. Set clear expectations with your employees.
  5. Identify the reasons for absenteeism in the workplace and address them.
  6. Encorporate flexible scheduling in the workplace.
  7. Create a Positive Work Environment.

What is good timekeeping and attendance? ›

Efficient time and attendance supports business success

Accurately tracking employee time is a foundational process for every organization. Payroll depends on it. Project management depends on it. The process used to track time and attendance is integral to the employee experience.

What is the standard time and attendance policy? ›

What is a reasonable attendance policy? A reasonable attendance policy assumes that your workforce is present at the workplace no later than 15 minutes after the shift start date (if you have fixed working hours) and provides notification of unplanned absence within at least one hour before the start date.

What does scheduling mean in a job? ›

Schedulers create and maintain the schedules of individuals or teams within an organization. They balance the availability and resources against incoming requests to ensure all tasks are completed on time and adjust schedules as necessary to accommodate changes in priorities or deadlines.

What is the difference between staffing and organizing? ›

Area of function Organising involves identifying the activities and grouping of relative activities of the organisation. Staffing involves selection recruitment training promotion transfer compensation etc. of employees.

What are the two types of scheduling? ›

There are two main types of CPU scheduling, preemptive and non-preemptive. Preemptive scheduling is when a process transitions from a running state to a ready state or from a waiting state to a ready state. Non-preemptive scheduling is employed when a process terminates or transitions from running to waiting state.

What is job scheduling also called? ›

A job scheduler is a computer application for controlling unattended background program execution of jobs. This is commonly called batch scheduling, as execution of non-interactive jobs is often called batch processing, though traditional job and batch are distinguished and contrasted; see that page for details.

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